Octossure Master Class
Spot Checks
Spot Checks are one of the simplest but most powerful quality assurance activities an RTO can undertake. This session will focus on how to implement targeted spot checks within Octossure to identify emerging issues before they become audit findings. We will cover practical examples including trainer files, assessment judgements, student records, AVETMISS data, enrolment evidence and funding compliance checks.
About the Speaker
Jen Webb
Presenter, RTO Assure
Jen presents the Octossure Master Class series for RTO Assure, working alongside providers to turn compliance obligations into practical operational systems. She has helped hundreds of RTOs design risk-based validation, governance and quality assurance practices that hold up under audit.
Register for this session
We'll email you the Zoom link before the session
You'll receive a confirmation email and joining details before the session.
What You'll Learn
Design a Spot Check program that targets your highest-risk areas
Run practical checks against trainer files, assessment judgements and student records
Use Spot Checks to catch AVETMISS, enrolment and funding issues early
Convert findings into tracked actions inside Octossure
Embed Spot Checks as an ongoing rhythm, not a one-off response
Topics Covered
Spot Checks as a high-leverage quality activity
Designing targeted checks that surface emerging issues early
Worked examples: trainer files, assessment judgements, student records
AVETMISS data, enrolment evidence and funding compliance checks
Turning findings into corrective and preventive action
Octossure Features Demonstrated
During this session, we'll demonstrate how Octossure's compliance tools can help solve the challenges discussed:
Session Agenda
Why Spot Checks work
Small, targeted checks as an early warning system
Designing your Spot Check set
Choosing the right checks for your risk profile
Worked examples
Trainer files, assessment judgements, student records, AVETMISS, enrolment and funding
Evidence and follow-up
Capturing findings and tracking actions in Octossure
Q&A and next steps
Building a 90-day Spot Check rhythm
Who Should Attend
Compliance managers, quality leads, operations managers and funding/contracts staff
Join Jen Webb for this Master Class
Register for Fri, 10 July 2026, 1:00 PM AEST. It's free and the recording is shared afterwards.